Executive Assistant (People), Bangkok-based

Bangkok, Thailand

*This role is based in Bangkok, Thailand (No relocation support for Expat)*

About the Role: 

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers across a department or team.  

An Executive Assistant’s responsibilities include managing calendars, coordinating meeting preparations and documents, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You will need flexibility and foresight, while maintaining professionality and confidentiality.  

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to senior leadership.   

In this Role, you’ll get to: 

Assisting Chief People Officer (50%)

• Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.  
• Manage regular meetings and respond proactively to meeting requests.   
• Keep CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up and/or preparing relevant documentation.   
• Deal with matters requiring attention or refer them to the appropriate person in the absence of the CPO. 
• Make travel and accommodation arrangements including hotel booking, transportation, and meal coordination 
• Prepare and submit expense reports. 
• Provide administrative support to the CPO.  
• Support with any personal matters if required. 
• Handle confidential and sensitive information professionally. 

Assisting Senior People leadership team (20%)

• Assist in SLT activities and processes including meeting planning, prioritization, and execution as well as collaborating with key stakeholders.  
• Assist in tracking People Team key performance indicators & team results to report to senior People Team leadership.   
• Prepare weekly, monthly, or quarterly reports as required.  
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. 

Engagement Events & Meeting Coordinator (20%) and other duties (10%)

• Support Engagement Team in delivering People Team events including social connections, department conferences, Town Halls etc. 
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order. 
• Book venues or set up virtual conference, catering, guest speakers as required etc.  
• Assist in managing People Team’s team buildings budgets.  
• Support the Engagement Team on the day with event set up and close down.  
• Assist CPO in giving rewards and recognitions ie; vouchers, certificates, etc.  
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. 

What you’ll Need to Succeed:

• At least 5 years of experience working in similar role
• Excellent verbal and written communication skills in English; other languages a plus 
• Highly organized with strong time management skills & ability to work independently
• Exhibits sound judgment with the ability to prioritize and make decisions 
• High level of discretion & ability to work with sensitive information 
• Competent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Confident communicator, able to build relationships and comfortable with senior stakeholders
• Excellent writing, editing, and proofreading skills
• Resourceful with ability to problem solve
• Bachelor’s Degree in HR, Business, or a related field preferred 

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