Executive Assistant – Legal (Bangkok-based)

Bangkok, Thailand

About the Role 
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior-level managers while enhancing the overall experience within the department. This role combines traditional executive support—such as managing calendars, coordinating meetings, arranging travel, and handling expense reports—with initiatives that promote team engagement, communication, and collaboration. 

To excel in this role, you must demonstrate exceptional time management, organizational, and communication skills, along with flexibility, independence, and discretion. Your contributions will ensure the smooth operation of senior leadership activities while fostering a positive and engaging environment for the department’s employees.

This position is based in Bangkok. Agoda will not sponsor working permits and visas for candidates who are not eligible to work legally in Thailand. 

Key Responsibilities 

Personal Assistant to Legal Counsel

• Provide daily support for the General Counsel: Scheduling meetings, managing calendars, handling travel arrangements, and preparing expense reports.
• Act as a primary point of contract and maintain General Counsel’s schedule and calendar.
• Coordinate travel plans, including flights, hotels, and transportation.
• Manage to-do lists and reminders for tasks and deadlines.
• Assisting with the preparation of presentations; coordinating the execution of corporate legal documents, including securities filings; drafting correspondence; assembling documents; dealing with mail/courier services as needed.
• Arrange ad-hoc meetings with management, and team member, and distributed agendas.
• Prioritize and relay important messages to the individual.
• Assist with personal tasks and errands as needed.

Meeting Coordinator & Administration

• Assisting with meeting logistics.
• Handle sensitive information with discretion and maintain confidentiality.
• Coordinate departmental meetings and events, including on-site and off-site meetings (reserve venues, coordinate outside attendees, handle meeting set-up and food orders (refreshments, etc.)
• Interact daily with other executive assistants to partner on company-wide projects and communication activities.
• Provide additional support as needed, including special projects and tasks assigned by General Counsel.

What You’ll Need to Succeed 

• At least 6 years of experience in a similar role, providing executive-level administrative support in a fast-paced environment.
• Candidates must hold Thai nationality. 
• Proven ability to support multiple leaders simultaneously. 
• Strong calendar management skills, with the ability to prioritize, troubleshoot, and make scheduling decisions independently (experience with Outlook preferred). 
• Excellent verbal and written communication skills in both English and Thai; proficiency in additional languages is a plus. 
• Highly organized with exceptional time management skills and the ability to work autonomously. 
• High level of discretion and the ability to handle sensitive information with confidentiality. 
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). 
• Confident communicator with the ability to build relationships and interact comfortably with senior stakeholders. 
• Strong writing, editing, and proofreading skills. 
• Resourceful problem-solver with a proactive mindset and sense of urgency. 
• Highly flexible with ability to work with other EAs, different teams across the company, and sister companies to achieve the desired outcomes 
• Experience in planning and executing team events or engagement activities is a strong advantage. 
• Bachelor’s degree in HR, Business, or a related field is preferred. 

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