Office Assistant Budapest (1 year contract)

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Budapest, Hungary

About Agoda 

Agoda is an online travel booking platform for accommodations, flights, and more. We build and deploy cutting-edge technology that connects travelers with more than 2.5 million accommodations globally. Based in Asia and part of Booking Holdings, our 4,000+ employees representing 90+ nationalities foster a work environment rich in diversity, creativity, and collaboration. We innovate through a culture of experimentation and ownership, enhancing the ability for our customers to experience the world.

Get to Know our Team: 

The Customer Experience Group of Agoda effectively serves our customers and partners to ensure satisfying results. This great task is accomplished with the support of our Global Service Vertical team. We serve as the backbone for Customer Experience Group’s global operations. Our team is comprised of project managers, process owners, analysts, and talent management. Together we work nonstop to improve the quality and efficiency of our customer and partner support processes. Working with the Global Service Vertical team is a great opportunity to collaborate with various stakeholders and develop initiatives with our sister companies and external partners all over the world. We are a very data-driven environment, eager to move fast and learn through experimentation. A clear focus on supporting our customers and partners is bolstered by a strong, entrepreneurial culture that enriches us and Agoda’s business performance.

In this Role, you’ll get to: 

  • Welcome, greet and register visitors, vendors, clients, candidates, customers and inform appropriate personnel
  • Ensure compliance physical security policies
  • Keep log book record of visitors, vendors, clients signing in and out of the office
  • Manage, monitor and ensure reception, rear entrances of the building area is clean, tidy and projects a business-like image
  • Manage calendar invites, scheduling meetings
  • Answer incoming calls, determine purpose of calls and forward calls to appropriate personnel
  • Act as a point of contact internally, externally & emergency situations
  • Handle mails & deliveries
  • Maintain office stationary/kitchen supply
  • Handle facility related matters such as: water supply, name cards, coffee, quick fix repairs with building maintenance
  • Create/update/manage telephone extensions, entrance cards, parking space, seating plan
  • Assist in fixed assets inventory set-up
  • Prepare training materials (printing, binding, registration of attendance)
  • Prepare meeting room for internal client meetings (table arrangement, order sandwiches if required etc.)
  • Assistance to invoice, expense report processing 
  • Assistance to preparing staff all / office events
  • Manage medical check attendance of the employees
  • Assist to supervise the maintenance of office facilities & equipment
  • Assist other clerical duties such as filing, data entry, copying, faxing and scanning
  • On site preparation for new hires i.e. workstation, access card, welcome email and other local onboarding activity
  • Other clerical and administrative support as required by manager & supervisor

What you’ll Need to Succeed:

  • We do NOT Sponsor work permit/visa for this role
  • You must have Excellent English Communication skills. Preferably Hungarian speaker (due to the contacts with the local providers)
  • Strong Planning and organizational skills. Demonstrated ability to juggle multiple priorities while paying attention to details
  • Well-developed interpersonal skills, strong team player and goal oriented personality
  • Professional appearance and manner
  • Willing to learn & explore
  • Computer literacy (e.g. Excel, Outlook)
  • Punctual

 

#LI-AV1 #Budapest #ADM #2 #EC1

Equal Opportunity Employer 

At Agoda, we pride ourselves on being a company represented by people of all different backgrounds and orientations. We prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and innovation. Employment at Agoda is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunity regardless of sex, age, race, color, national origin, religion, marital status, pregnancy, sexual orientation, gender identity, disability, citizenship, veteran or military status, and other legally protected characteristics.

We will keep your application on file so that we can consider you for future vacancies and you can always ask to have your details removed from the file. For more details please read our privacy policy.

To all recruitment agencies: Agoda does not accept third party resumes. Please do not send resumes to our jobs alias, Agoda employees or any other organization location. Agoda is not responsible for any fees related to unsolicited resumes.

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